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ServiceFind Pest HealthEvidence-Based IPM Education

ServiceFind Pest Health • Printable Action Tool

Tenant Pest & Housing Habitability Documentation Log

Structured log sheet and checklist for renters to accurately record pest sightings, dates, landlord notices, and photographic evidence for housing records.

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Audience: Renters, Tenant Organizers, and Legal Aid CounselorsTopic: Housing Habitability & Tenant RightsLast Reviewed: September 2026Document Status: Educational Checklist

💡 How to use: You can check off items interactively on this screen or click Print This Checklist to generate a clean, paper-ready copy for your walkthrough.

1. Documentation Best Practices

Log every pest observation immediately with the date, exact time, room location, and approximate count.Take clear photos or video footage of insect activity, frass, or entry holes without moving or disturbing physical evidence.Document any water leaks, plumbing moisture, or cracked foundation areas that contribute to the condition.

2. Written Communication with Management

Notify your landlord or property manager in writing (email, certified mail, or formal portal ticket) rather than phone call alone.Keep a copy of all submitted requests, maintenance response times, and written promises of service.Request written notification of any planned chemical pesticide applications at least 24–48 hours prior to service.

3. Preparation for Qualified Inspection

Do not apply broad-spectrum chemical sprays or over-the-counter foggers that could disperse pests into neighboring apartments.Cooperate with building maintenance by clearing access to under-sink cabinets and perimeter baseboards.Contact your local municipal code enforcement or housing agency if urgent habitability issues remain unaddressed.

Walkthrough Notes & Moisture Observations:

Inspector / Resident: __________________________Date Completed: ___________________